28 Sep Highlights from James Head – Ignite 2018
Microsoft’s flagship technical event Ignite, kicked off yesterday in Orlando Florida. Our Head of Pre Sales, James Head has kindly summarised some of the new and exciting announcements around new product enhancements.
New in Microsoft 365
Changes across Office 365
Teams now has a much tighter integration with Sharepoint, such as updated list and library experience when pinned as tabs. Modern SharePoint News experience also now shows up in Teams tab.
The UI language updates mean a fluent new grid for predictable and consistent layout across applications and devices. Continuing on with consistency “Microsoft Search” is the new name for search across O/M365 and the search box is now always in the same place (middle of the title bar) to aid findability.
Teams video call background blur and meeting recording is now available.
- Simultaneous multi-user login (by fingerprint) and collaboration (shared clipboard, etc)
Image picker now has a category for “Company Approved Images and custom page designs can now be added. The ability to filter the view in a document library web part and add moving page header images, with parallax is a great addition.
You can now create Hub Sites directly in the GUI (New SharePoint Admin experience) and can manage Hub sites. A Self-service SharePoint Migration Tool (from on-prem to online, triggered from within the browser, in context of the source site) is now available. Microsoft Information Protection Labels can now apply to SharePoint sites and apply instantly. When sharing links to material in SharePoint externally, you can optionally set the recipients capabilities (can view, edit, print, etc) and set a password on the link, which the recipient must enter before they can open the link.
Modern SharePoint Provisioning
• Modern Provisioning options include Site Designs + Site Scripts & (PnP) PowerShell; can hook in PowerApps, Flow, etc
• Identify the types of site you might want to provision
o Project Management
o Document Repository
o Team Collaboration
o Partner Collaboration
• Build out templates
o Either using an existing site (PnP Provisioning) or hand-cranked
o Use Site Designs and Site Scripts to construct the desired outcome
• The complete provisioning solution
o PowerApp to request a site
o Flow to process, including variable approval, depending on requirements
o Azure Automation Job (for bonus points)
o PowerShell to create the site and apply the template
o Created site can be joined to an existing Hub Site and even added to the Hub navigation (Also, you can set approval on the Hub Join process, to give the Hub owner control about which sites join the Hub.
PowerApps and Microsoft Flow: Best Practices for managing these two applications
• DLP for Business Data
Office 365 business apps
• List creation from an Excel spreadsheet, or from an existing list
• Location Column (can fan out to many columns, e.g. Zip/postal code, Country, City, etc)
• Custom List Forms with PowerApps
Key message: Microsoft Search is everywhere in Microsoft 365 and will now give a consistent and cohesive experience, no matter where it is triggered from
o Microsoft Search box will always be in the middle at the top of any application
• Microsoft Search in Office applications will yield the same results and will also show up functions (such as “Format Background”)
• To-dos and Fragments
o You can @mention someone in a document and ask them to do something (they will get a notification)
o You can insert a fragment of another document/slide deck/spreadsheet by using Microsoft Search without leaving the document and all driven from the right hand pane, including searching and selecting a specific paragraph, slide or table.
Ignite 2018 – Day 3
What did I go to on Day 3?
SharePoint Content Services (ECM): What’s new and what’s coming?
The most interesting session of the day for me was on SharePoint (shocker!), but I was excited to find out more about what’s new in SharePoint in terms of content.
In many ways, Content Services do not represent a big change from ECM, as the overall concept and ethos are basically the same. The real differences lie in the people-centric approach to the implementation. If you give your users cues and easy mechanisms to engage with, they likely to do the right thing more of the time. Content Services provides capabilities for the entire lifecycle of a document: creation, sharing, consumption, reuse, knowledge & records management, archiving and disposal. For me the stand-out in that group of capabilities is reuse – Microsoft are creating new ways to find and reuse content, not just whole documents or spreadsheets, but sections of content (paragraphs, tables, individual slides, etc). For example, using the power of Microsoft Search, the act of embedding a cost table into a document will be significantly streamlined.
Microsoft talked about 4 main phases of Content Lifecycle:
There are loads of new things being announced this week, but for me, the most important announcements were:
- Mobile capture
- Location column
- Flow: File Copy/Move and Shareable Links
- Central image library
- Inside look – boils down documents to key points
- Use content metadata for automatic labels
Coming Soon (ECM Roadmap):