Benefits of moving to the Cloud: building the case

moving to the cloud

01 Jan Benefits of moving to the Cloud: building the case

Sometimes the hardest thing to do is convince somebody who is set in their ways to change their processes. It could be your elderly uncle who, no matter how much you rave about the convenience of a power shower, will never deviate from his process of washing out of the basin in the bath with a bar of soap and a few rags.

It can be the same way with some of your colleagues, right? Not their morning ablutions, of course, nor that they have to be necessarily ‘old’ or anything of the sort; but perhaps they or your board haven’t quite understood the benefits of moving to the Cloud. It may not be a conceptual thing – they likely understand what moving to the Cloud means, but have they really understood the particular benefits that such a move could have?

Today’s post will provide some evidence for you to help build your case and get them on your side, giving you a straightforward account of the benefits of moving to the Cloud. With enough information, maybe even your uncle might one day try the power shower.

Get with the programme

One of the important things to keep in mind is that Cloud computing is something that is very much here to stay and, in fact, is only getting more and more commonplace in both our personal lives and in how we conduct business. We already use plenty of services that have their home in the Cloud. If you own and operate a smartphone, you’re connected to the Cloud. Update your social media accounts? That’s the Cloud again.

It’s not really any different in business. A Vanson Bourne study in 2014 suggested the annual growth rate of cloud adoption is over 20%; a figure that will only continue to rise. It was estimated that by the end of 2015, 90% of businesses in the UK would be using, at least, one cloud service – it turned out to be closer to 84%. What is almost universally agreed upon is that Cloud computing will be how we all conduct business in the future. The only question that matters is this: will your company still be challenging the competition by then?

Benefits of moving to the Cloud

The benefits of moving to the Cloud are multiple, varied and nuanced, but perhaps it’s wise to view these foundational reasons why the Cloud is the best choice for your business in both the short and long term:

Agility and scalability

The flexibility of a Software as a Service (SaaS) platform like Office 365 is one of the reasons why a lot of businesses are making the move to the Cloud. No matter the size of your organisation, you can take as much space as you need and expand or reduce as you see fit. This will come in handy as your company goes through its inevitable fluctuations, and you can budget accordingly and put resources where you need them most. In a Gartner Survey of CIOs, this was one of the top-ranking reasons for a move to the Cloud.

Automatically up-to-date

With On-Premises, you or your IT team have to worry about implanting updates, maintaining your in-house servers, and rolling out endless security updates. In the Cloud, with automatic updates set to replace new version releases, your IT will always be up-to-date so you can focus on other essential areas of your business.

The power of mobile

Mobile gives you the power to work on your own terms; anywhere at any time. When your computing is Cloud-based you don’t have to be at a specific workstation to complete your work. Access your documents from any mobile device simply by signing into your account, so as long as you have an Internet connection, you can theoretically be ‘at work’. This has a positive effect on productivity levels and gives your users more flexibility so they can achieve a greater work-life balance.

Enhancing the power of collaboration

Another benefit of moving to the Cloud – that follows along nicely from mobile working – is the enhanced ability you have for collaborating with your team. The ability to work together on the same documents or projects as if you were in the same room is an invaluable advantage. This reduces downtime that in the past could have derailed a presentation or meeting. Having the ability to do more together (and in real time) means we can do things better.

The process for working collaboratively has improved with better document control. Instead of emailing documents back and forth with all the tedium of trying to find the most recently updated document that entails, Office 365’s document control and version control makes finding and working on the right file easy.

Security enhancements

In the past, losing hardware meant losing access to the documents on that hard drive. It also meant a risk if that laptop contained sensitive information. The benefits of moving to the Cloud include a much tighter control of your corporate content and data. Lose a piece of hardware? Not a problem because the files live in the Cloud. Worried about the information on a mobile device? Don’t worry, because you can remotely erase your connected devices with the touch of a button.

Need more help building a business case to convince your board of directors? Talk to us today – we can provide you with all the tools you’ll need to promote Office 365 at your organisation.

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About the author
Philippa Ritchie

Phillippa Ritchie, ProSci®, MCP, MCTS, CSM, P-TSP, has 10 years of SharePoint and 6 years of Office 365 Consultancy experience and thrives on providing clients with solutions that make their lives better. She’s worked with clients across all verticals and loves learning about new businesses during the initial phases of an implementation. Phillippa joined CPS in October 2013 and is frequently found at Microsoft making use of her P-TSP status.

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